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Administrative Services Specialist
T4S Partners, Inc. is a fast-growing technology services company based in the Denver Tech Center.
- Do you value a small company with a fast-paced, collaborative team environment where you can contribute strongly?
- Can you work independently yet know when to reach out for guidance?
- Do you take ownership of and pride in your work?
T4S Partners, Inc. seeks an Administrative Services Specialist to work in Greenwood Village, Colorado to:
- PERFORM FINANCIAL ADMINISTRATIVE SERVICES, including including assist with financial record keeping by tracking and reporting progress against budget goals and review with Executive Team; process payments to contractors, vendors and employees and reconcile banking, bookkeeping and accounts receivable; execute fund transfers as necessary; maintain internal operating systems (i.e., New Client, Project, Vendor and Employee Setup; Time and Expense Tracking and AP/AR reconciliation); prepare and review necessary financial reports and work with CPA regarding annual tax filings and issue federal and state payments; and provide input on authorization for all capital equipment purchases.
- ASSIST WITH MARKETING, including maintain automated reporting of Pipeline Performance; complete New Vendor Questionnaires and Credit Applications; track recurring revenue deals and invoice accordingly; and develop software license quotes with the Business Development Team.
- PERFORM HUMAN RESOURCE ROLE, including administer annual performance review process and decide on promotion/progression readiness; track progress against Incentive Compensation Plan Goals and issue bonus payments; maintain internal operating systems to reflect up-to-date employee information; assist with recruiting by interacting with Practice Partners regarding demand capacity and source potential new-hire candidates and contractors; assist with bringing on additional agency partners as needed and manage contractual agreements (MSA; MNDA; Subcontractor and Insurance Requirements for T4S Compliance); generate semi-monthly payroll including bonus and commission payments as well as third party vendor payments and adjust payroll deductions and/or contributions as requested by employees; communicate changes with Benefit programs as necessary and evaluate the competitive landscape of PEO providers and assess contractual agreements; comply with Retirement Plan Reporting requirements; and assist with personnel by administering all activities and actions relating to on and off boarding (I-9 verifications/background checks/leave of absence/workers comp. claims/work visas/ service of process notifications, PTO payouts, etc.); and address and counsel employees when needed.
- ASSIST WITH OPERATIONS, including assist with corporate compliance by completing and submitting state registrations to ensure regulatory compliance and update annual reports and foreign qualification documents; assist with business insurance by maintaining proper Business Liability Insurance protection and continue to assess needs and complete Annual Insurance Audit Forms and Data/Cyber Security Compliance.
Minimum Requirements:
- Minimum Education: Bachelor’s degree in Business Administration, Business Accounting, Human Resources, or related field.
- Minimum Experience: ‘
- 2 years of financial experience in banking reconciliations and financial analysis;
- 2 years of experience supporting sales pipeline marketing; and
- 2 years of human resource experience, including payroll, benefits, and recruiting.